Download: How to be a better manager
See the mistakes bad managers make. Discover how great managers do it. And learn three clear actions you can work towards today to learn how to be a better manager by powering up your own management skills.
How this guide helps you to be a better manager
For too long managers have taken second fiddle to the trendier role of leaders. Great people managers have been side lined while we’ve been focussed on the Bezos-type leaders of the world. The allure of focussing on leaders, particularly champions of business is understandable but ill-advised and quite simply unfair. And it must stop now.
Research shows time and time again the huge importance of managers in the workplace, particularly to individual employees. Managers can have a massive impact both positive and not so. 70% of employee engagement is impacted by how managers lead their teams.
This one finding alone is huge. With employee engagement linked to a host of business success factors such as profitability, employee turnover, innovation and customer satisfaction. Never mind the countless number of other studies that show the importance of managers.
So as you read on, ask yourself one simple question: Am I the best manager I can be?
7 skills that great managers demonstrate
So you’ve seen what to avoid. Now, we’ll show you the things that great managers do to get the very best from their team.
- Align team goals with company purpose
- Set clear goals and expectations
- Demonstrate empathy
- Delegate effectively
- Prioritise two-way communication
- Bring out the best in their people
- Leverage the benefits of technology
1. Be a better manager by aligning team goals with company purpose
Organisations need to be dynamic to adjust and adapt. Goal-setting and frequent management of these is key here. Good managers tell their people why they need to do what they are assigned to do.
Employees who connect their work with the mission of their organisation feel their job is more important and their work more significant. However, research shows that most employees are still unsure about how their work contributes to the “big picture”.
Good managers help staff understand the value of their work and how it’s vital to achieve organisational goals. Remember, visibility and purpose are vital elements of motivation, so make sure your people have both.
2. Be a good manager by setting clear goals and expectations
Clarity is the pathway to solid results, but a recent survey shows that 42% of employees have cited having unclear goals as their biggest source of workplace stress.
Good managers are direct and specific about their expectations from employees, leaving no room for ambiguity. No matter the work good managers have a clear idea of what they expect from every employee, based on their ability and capacity, and communicate that clearly.
Many good managers use either OKRs or SMART goals to set expectations. They also validate expectations with specific reasons as to how these will positively affect both the employee and organisation.
When employees understand the reasoning behind the task, they’ll be more compliant, eager to take the required steps to meet expectations and generally more productive.
3. Better managers show empathy
Studies show that empathy is one of the main drivers of overall performance amongst managers.
In fact, a study by the Centre for Creative Leadership (CCI) shows that managers that display empathetic behaviour toward their team are viewed as good performers by their bosses and better managers by their teams.
Empathetic managers understand how team members are feeling and this quality enables them to communicate clearly and solve problems effectively and quickly. As a result, their employees trust them more and managers can build rapport, which fuels better team success.
Being empathic towards employees empowers good managers to form personal bonds with employees and foster long-term relationships with them.
4. Great managers delegate and they do it well
They demonstrate faith in their employees’ abilities and allow them to learn new skills and develop strengths that they might not otherwise know they have.
Good managers don’t delegate tasks randomly though; they identify potential within their teams and assign work to the right people using the right methods and tools at the right time.
They delegate tasks and split responsibilities according to the potential and talent within teams. This helps to significantly improve overall organisational efficiency as well as time management.
Assigning important tasks also helps team members develop confidence in their abilities, which motivates them further to put in their best efforts.
5. Great managers prioritise two-way communication
Effective communication is vital to maintain amicable relationships in the workplace and also delivering great work successfully. That’s more true than ever with the explosion of remote working meaning communication can sometimes be asynchronous.
Good managers are the first ones to recognise this, and therefore, invest their time and energy in ensuring a smooth flow of communication throughout the working week.
From navigating team meetings with poise to providing people with the right direction in the project – a great manager ensures that things never slip through the cracks. And great managers recognise that good communication is a two-way street.
It’s no good simply talking at your employees all the time. You must engage with them. Canvas your people for their feedback, listen to it and most importantly act upon it.
6. Better managers bring out the best in their people
Only 45% of employees are satisfied with the amount of recognition they receive. Poor managers are biased. But good managers identify and understand the differences that every individual brings. And can evaluate performance fairly, without prejudice.
The best managers always recognise good performance and give credit where it’s due. Even when they identify weaknesses or faults, they criticise constructively so employees understand how to correct their mistakes.
Good managers make sure they have an effective review process in place to evaluate performance fairly. Thanking your employees for their contributions and rewarding them for a job well done goes a long way in improving morale and engagement. Good managers respect their employees and show them that they are valuable assets to the organisation.
7. Great managers leverage the benefits of technology
Smart managers know that technology has a solution for everything. Right from efficient task management and simplified collaboration to employee feedback and effective performance review tools. This is the reason they never hesitate to invest in the right tools for the job.
In fact, good managers are the first ones to look for tech solutions to make life easy for their teams and make them more productive. Bad managers often see tech as something of an enemy, designed to replace them. Great managers understand that the right tech makes them better.
Three ways to power up your management skills today
- Introduce a way to collect and give frequent feedback
- Build rapport and trust by listening more and taking action
- Set and manage team goals aligned to company purpose
1. Collect and give feedback frequently
Canvassing the thoughts and opinions of your people is something you might likely only do a few times a year currently. At least in an official capacity. But research shows that frequent rounds of feedback with your people is one of the most impactful weapons in a manager’s arsenal. Ensuring your people have a channel for sharing or requesting feedback, both at predefined times and ad-hoc when they simply need to share something, is essential.
Always-on employee feedback empowers employees and managers - and has an immediate impact on employee engagement, motivation and ultimately productivity.
Here's 3 ways things to help you collect and give feedback
- Research shows the optimal time for delivering feedback is within 72 hours of an event happening. Failing that, you have about 10 days post event to deliver really effective feedback. After this it becomes harder for people to remember what happened, why they did things a certain way etc.
- Anonymity reduces the effectiveness of feedback. That's because there's no way to know who said what. Nor why they said it and what can be done to address their points. Keeping things anonymous might feel easier, but it doesn’t empower managers to be great.
- Studies show that if feedback is recorded when given it is likely to have a longer and more significant impact on an employee’s performance, particularly when that employee can access the feedback at a later date.
💡 Weekly10 is built on the check-in. A 10-minute update that your people send to their manager each week, opening up two-way feedback.
2. Build rapport and trust with action
You can collect as much feedback as you want but without paying attention to what your people are saying, and acting, you will never be more than a distinctly average manager. What’s more, your team will stop sharing feedback with you if they fail to see tangible benefits from doing so.
It’s vital that when your people share feedback, you take note and where required, act. That can be as simple as acknowledging a piece of feedback has been received, booking in a 1:1 meeting to discuss the topic in more detail or getting senior leadership involved.
3 things to help you build rapport and trust with action
- Introduce a feedback process that helps you to know when it lands and take action quickly. An email inbox that is only checked sporadically or post-it notes on your desk are unlikely to be effective.
- Link actions and outcomes to the feedback that was received. If you are fixing an issue, make it clear to the team that this is because someone raised it. If you are sharing a success story with senior leadership, tell the person who told you about it.
- Encourage your people to recognise the hard work of others and share some kudos publicly. It doesn’t just have to be the manager’s job to celebrate great work on their team. And adding a social aspect to this has been shown to drive grater engagement.
💡 Weekly10 makes performance conversations and 1:1s more meaningful because they’re focused on reflection and progress rather than day-to-day tasks.
3. Set and manage goals for your team
A lack of purpose or unattainable goals can kill the motivation, engagement and productivity of your people. However, using goal-setting processes like Objectives and Key Results (OKRs) or SMART goals will keep your people in the know. They see how their work is impacting the organisation and those around them. Goals shine a light on what's expected. As well as the parameters for success and the priority of all tasks.
3 things to help you set and manage goals for your team
- Research SMART goals and OKRs. They are uniquely different and what works for one company might not work for yours.
- Speak to your manager and leaders. Find out what your organisational goals are. You'll be able to chunk them up so everyone can be accountable for achieving them.
- Speak to your team. Find out how they feel about their work and the projects they spend their time on. Discuss whether they fully appreciate why they're doing the task and how big of an impact it has.
💡 Weekly10 provides the framework to set, align and track goals and OKRs.
This article is taken from our latest best practice guide: How to be a better manager for your people. Get your free download by completing the form below.